What is AES Filing?
AES Filing (Automated Export System Filing) is the electronic submission of Electronic Export Information (EEI) to the U.S. Census Bureau. It's required for most shipments valued at over $2,500, as well as for goods under licensing or controlled regulations.
Each filing generates an Internal Transaction Number (ITN) — the essential proof that your shipment has been cleared by U.S. Customs. Without it, your cargo doesn't move.
AES Filing isn't just red tape. It's the backbone of compliance — protecting exporters from penalties while enabling carriers, customs, and governments to track trade accurately.
Why AES Filing Matters for Exporters
Exporters often underestimate how much AES Filing impacts their operations. It is not "optional paperwork" — it's a mandatory process with real consequences:
- Federal Law – AES Filing is required under 15 CFR Part 30.
- Penalty Exposure – Non-compliance can result in fines up to $10,000 per violation.
- Customs Clearance – Without the ITN, your cargo can't legally be loaded for export.
- Trade Intelligence – Filings contribute to U.S. trade statistics that shape economic policy.
Missing or mishandling an AES Filing means more than just red tape — it can mean lost revenue, damaged client trust, and broken supply chains.
Who Must File AES?
AES Filing is required for exporters when:
- Shipments exceed $2,500 in value per Schedule B code.
- Goods require an export license.
- Exports fall under ITAR (International Traffic in Arms Regulations).
- Shipments are destined for restricted or sanctioned countries.
While exporters are ultimately responsible, most entrust their compliance to filing experts who specialize in avoiding costly mistakes.
The Hidden Risks of Getting AES Filing Wrong
Even well-prepared exporters make errors that lead to shipment delays or financial loss:
- Wrong Schedule B codes → causes customs mismatches.
- Incorrect value reporting → may trigger audits.
- Late filings → cargo is stopped before departure.
- Missing ITN in shipping docs → carriers refuse to load shipments.
Each mistake increases costs, wastes time, and risks penalties. And in today's competitive market, even a small delay can cost a contract. That's why exporters rely on expertly managed AES Filings instead of taking chances.
Why AES Filing Belongs Only in Expert Hands
Some exporters consider handling AES Filing internally. But here's the reality:
- The regulations are complex and constantly updated.
- Errors can cost thousands in fines and shipment delays.
- Filing demands specialized knowledge of trade laws, classification systems, and compliance technology.
This isn't clerical work — it's a compliance-critical process that requires expertise.
That's where Info-X comes in. We don't just file AES — we deliver accuracy, speed, and guaranteed compliance.
Why Exporters Choose Info-X AES Filing Experts
Exporters working with Info-X gain more than a service — they gain protection and confidence in their global operations.
Here's what sets us apart:
- 20+ Years of Compliance Experience – Trusted across industries, from electronics to textiles.
- Zero Filing Errors – A proven track record of accuracy in every EEI submission.
- AI-Powered Filing Technology – Automated Schedule B classification, error detection, and predictive compliance alerts.
- 24/7 Support – Always available for urgent shipments.
- Secure, Encrypted Platforms – Protecting sensitive export data.
For exporters, choosing Info-X isn't an option — it's a safeguard against risk.
The AI Advantage: Filing Faster, Smarter, Safer
AES Filing requirements aren't slowing down — they're getting stricter. That's why Info-X integrates AI-driven compliance tools to stay ahead:
- Automated Classification – AI ensures correct Schedule B codes instantly.
- Risk Detection – Smart systems flag incomplete or inconsistent data before submission.
- Predictive Compliance – AI identifies potential red flags before they trigger audits.
This technology doesn't replace expertise — it strengthens it. The result? Faster AES filings, zero delays, and penalty-proof compliance.
What Exporters Gain With Info-X
Working with Info-X transforms AES Filing from a compliance risk into a competitive advantage.
Exporters gain:
- Compliance Confidence – Every filing accurate, on time, and audit-ready.
- Time Savings – Free your team from complex filing work.
- Penalty Protection – Avoid costly fines and legal exposure.
- Global Trade Support – Navigate even the most complex export scenarios.
In short: you ship with confidence, while we handle compliance.
AES Filing in Action: Real-World Impact
A U.S. machinery exporter faced repeated customs holds due to incorrect Schedule B codes filed in-house. After switching to Info-X, not only were penalties eliminated, but clearance time dropped by 48 hours.
Another apparel exporter under ITAR saw reduced clearance delays when Info-X's AI tools flagged misclassified goods before submission. The result? Smooth compliance, no penalties, and faster time-to-market.
These aren't isolated cases. They're everyday examples of how expert filing makes or breaks export success.
Frequently Asked Questions
AES Filing is the electronic submission of Electronic Export Information (EEI) via AESDirect. It's required by U.S. law, generates the ITN, and keeps shipments moving without delays.
The U.S. Principal Party in Interest (USPPI) is legally responsible, but many exporters authorize a compliance partner like Info-X to file on their behalf for accuracy and speed.
File before departure: typically 24 hours before vessel loading for ocean, and at least 2 hours before departure for air, to avoid holds and penalties.
Shipments can be delayed or refused, fines can reach up to $10,000 per violation, and future exports may be flagged for audits.
Commercial invoice, packing list, shipper and consignee details, Schedule B codes, values and quantities, and any license information if applicable.
Conclusion: Compliance Without Compromise
AES filing isn’t optional—it’s a compliance cornerstone. With strict CBP enforcement and financial penalties, importers can’t afford to cut corners.
Whether you're new to U.S. customs or managing thousands of shipments per year, accuracy and timeliness in AES filings will protect your cargo, reputation, and revenue
Talk to an AES Filing Expert Today →
Whether you're an NVOCC, freight forwarder, or U.S. importer, Info-X helps you stay fully compliant with CBP’s ISF (10+2) requirements. Avoid costly delays, streamline your filings, and get expert-backed support every step of the way.
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